Off-Cycle Payment Requests

Generally, off-cycle payroll payments are requested when a timecard is not submitted by an employee by the required deadlines or if there was an administrative error within the department. In these instances, it is up to the department to determine if the payment will be included in the employee’s next payroll or if an off-cycle request will be made. There will be a $50 processing fee assessed for each “Off-Cycle Payment.”

All requests must be made by completing the “Off-Cycle Payroll Request Form.”

When completing the form, please include all pertinent details, including the reason for the check request that explains the situation. Please also provide a corrected paper timesheet (if applicable) with the appropriate signatures and fax all forms to the Payroll Department at 434.924.4042. Any incomplete forms will be returned.

The payments are processed using the valid direct deposit information the employee has on file. No off-cycle payments will be made via a paper check.