Human Resources Toolkit

Responsibilities and TrainingResponsibilities and Training:

Find the row(s) that match the employee’s job duties. Request the corresponding Responsibility(s) in ESHARP and enroll in Training Learning Paths and/or classes.

HR Responsibility Job Duty Description Training
HRMS Specialist* Enter new faculty and students, update employee information, and run departmental HRMS reports.


Automatically assigned with this responsibility:
- ODS Specialist-Limited
- HRMS Viewer
Required Learning Path:

HRMS Specialist-IS

Instructions for Completing a Learning Path.
HRMS Timekeeper Works with employees and managers to ensure that timecards are processed on time, enters time and leave for employees when necessary, and runs departmental leave reports.


Automatically assigned with this responsibility:
- ODS Specialist-Limited
- HRMS Viewer
Required Learning Path:

HRMS Timekeeper-IS

Instructions for Completing a Learning Path.
HRMS Viewer Views employee information. Recommended Learning Path:

HRMS Viewer-IS

Instructions for Completing a Learning Path.
HRMS Faculty/Staff Reviewer* Reviews faculty and staff hires and salary changes.


Automatically assigned with this responsibility:
- ODS Specialist-Limited
- HRMS Viewer
Required Learning Path:

HRMS Faculty/Staff Reviewer-IS

Instructions for Completing a Learning Path.
HRMS Student & Faculty Wage Approver* Approves student and faculty wage hires and salary changes.


Automatically assigned with this responsibility:
- ODS Specialist-Limited
- HRMS Viewer
Required Learning Path:

HRMS Student & Faculty Wage Approver-IS

Instructions for Completing a Learning Path.

*Has conflicting responsibilities.

If you do not see the responsibility listed check the IS specialized/or central responsibilities.

WorkshopsWorkshops and Instructor-led Training Sessions

Workshops are instructor-led sessions during which participants may ask questions and get assistance with actual work. During the sessions, the instructors may also focus on common issues or new functionality. Completion of the Learning Path for the responsibility and access to the system is required prior to attending a workshop. You may find these workshops by entering “Workshop” in the search field when searching for a course.

Instructor-led training sessions are also offered to supplement the online training, but are not required.

Please see the training schedule for workshop and training session dates.

Training ResourcesTraining Resources

ContactsContacts

HelpNeed University Human Resources Help?

Some transactions/issues must be handled by University Human Resources. If you need assistance with any of the following issues, complete and submit an Integrated System HRMS Support form:

  • Adding a country to the foreign address list (LOV)
  • Change a person type
  • Emergency entry (system unavailable due to payroll processing)
  • Employee missing an IS user account in Employee Self-Service (but employee is in HRMS)
  • Error: Date must not be before any future changes to the person specified
  • Incorrect hire date
  • Need degree type or school added to list (LOV)
  • Not receiving timecard notifications (Employee or Manager)
  • Reverse termination
  • Purge or delete a record (person, assignment, salary, etc.)
  • Timecard error (not on the timecard error list)
  • Uncommon error message

HelpNeed Help?

Join the HR-Finance User Group community! This is the place for users of the Integrated System at UVa to find help and exchange ideas! Whether you are a new user or a subject matter expert (SME), this is a vibrant community where questions, answers, and discussions are welcomed and encouraged. To join the group:

  1. Go to “My Workspace” on UVa Collab. You will authenticate through NetBadge if you don’t already have an active NetBadge session open.
  2. Click “Membership” in the left column.
  3. Click “Joinable Sites” near the top.
  4. In the search box in the upper right, enter “HR-Finance” and click “Search”
  5. You’ll see HR-Finance User Group in the resulting Worksite list. Click “Join”

That’s it, five steps and you’re in!