Integrated System Access and Training

This page is designed to assist you preparing for your new or added responsibilities for accessing the Integrated System, Finance and HR applications.

Desktop Preparation

Go to the Integrated System Web site to prepare your desktop for accessing the Integrated System VPN, etc.).

Authorization and Training Preparation

Training and authorization to use the Integrated System is available to all University employees who have been identified by their supervisor.

Complete the steps below as needed:

1. Request Access to the Integrated System
   Employees or supervisors may initiate a request for access to the Integrated System HR or Finance modules, by using ESHARP, the Electronic Self-Help Access Request Process. As part of ESHARP, the employee for whom access is being requested must agree to the terms of the Electronic Access Agreement confirming that the employee understands the proper use of the data to which the employee has access. If, prior to the implementation of ESHARP, an Electronic Access Agreement was signed and submitted, the employee will not be required to submit another agreement. To begin your request for access, log into ESHARP.
   Certain Integrated System responsibilities conflict with one another and cannot be assigned. Exceptions to this policy will be granted on a limited basis and will be consistent with policy 4.2 of the University of Virginia Administrative Data Access Policy. This policy is housed at: http://www.itc.virginia.edu/policy/admindataaccess.html.

2. Determine the required training
   To determine required classes visiting the Finance & HR toolkits NAV-Integrated System Navigation and Overview is a required prerequisite for most responsibilities. Some courses have additional prerequisites.

3. Enroll in training
   To view registration information and instructions, access the Registration for Integrated System Users page.

Six Month Rule: If you have taken a required class for a specific responsibility, but have not completed the training nor have had the responsibility activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a responsibility that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.