Integrated System (IS & SIS) Training

Employee Self-Service and Manager Self-Service Training

All employees at UVa are given a responsibility called UVA Employee Self-Service and supervisors have an additional responsibility called UVA Manager Self-Service. These self-service responsibilities enable employees to submit their time and leave information, manage their some of their personal information, banking information, view online pay statements and W2s, and register for most training classes, Managers are able to enter time and leave on behalf of their employees, view employment information for their employees, view their employees' training records, and register employees for training classes. These self-service responsibilities do not require training, although there is online training available for employees and managers to help you in using the system.

Finance and Human Resources Responsibilities and Training

Training for the Integrated System (IS) Finance and Human Resources modules is based on your assigned responsibilities. A responsibility is a predefined set of data, menus, and forms that defines your particular level of authority and what forms and information you have access to while using the Integrated System. To gain access to most IS Finance and Human Resources responsibilities you must complete required training. There are some exceptions to training requirements, including some viewer-only responsibilities and the responsibility ODS Specialist, which is assigned with all IS responsibilities and gives users access to Oracle Discoverer Plus, the system's reporting software. The prerequisite for all required training classes is Integrated System Navigation and Overview, an online class.

Learn how to get access to the IS, Finance and HR Applications.

Log into the Integrated System.

Student Information System Roles and Training

Training for the Student Information System (SIS) and ImageNow is based on your assigned roles in the SIS and in ImageNow. Like responsibilities in the Integrated System Human Resources and Finance modules, roles in the SIS and ImageNow are predefined sets of data, menus, and forms that define your authority and what information you have access to while using the system. Training is provided to ensure that you can enter, manipulate, and/or retrieve information from the system, as appropriate, in order to effectively fulfill your job responsibilities.

Administrative users of the SIS and ImageNow are required to complete an online Fundamentals prerequisite course, as well as instructor-led functional training that corresponds to assigned user roles. Administrative users with viewer-only SIS roles are not required to complete training but can complete all recommended training via online courses.

Learn how to get started with or log into the Student Information System.

Six Month Rule

If you have taken a required class for a specific IS responsibility or SIS role, but have not completed all of the required training and/or have not had the responsibility activated within six months of taking the class, you must repeat the training. Also, if you are assigned a responsibility or role that you previously had, but which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated. The six month rule does not apply to Employee Self-Service, Manager Self-Service, or any other responsibility or role for which training is not required.