Student Records toolkit

Responsibilities and TrainingResponsibilities and Training:

Find the row(s) that match the employee’s job duties. Request the corresponding responsibility(s) in ESHARP and enroll in training learning paths and/or classes.

SR Responsibility Job Duty Description Training
UV SR Viewer Acad History For users who do not have to update student records but who need access to view student academic history (grades, enrollment, majors, etc.) Users with the UV SR Local Admin Schools responsibility do NOT need this role. Recommended Learning Path:

SR Viewer Acad History-SIS

Instructions for Completing a Learning Path
UV SR Viewer Non-Acad Staff in non-academic administrative offices who view bio/demo and limited academic data (degrees, majors, current courses) but not grades, gpa’s or other detailed history. Recommended Learning Path:

SR Viewer Non-Acad-SIS

Instructions for Completing a Learning Path
UV SR Local Admin Schools For school registrars/SCPS center staffs that require broad access to student records for updating.

Note that your ESHARP request for this responsibility automatically includes UV SR Local Admin Milestones, there is no need to request it separately.
Required Learning Path:

SR Local Admin Schools-SIS

Instructions for Completing a Learning Path
UV IN SR Linking For ImageNow users who link enrolled student records. None
UV SR User Transfer For school registrars who enter, process, and maintain transfer credit. Required Learning Path:

SR User Transfer-SIS

Instructions for Completing a Learning Path
UV SR User Enrollment For staff who add/drop classes and view class rosters. (Users with the UV SR Local Admin Schools role do NOT need this role). Required Learning Path:

SR User Enrollment-SIS

Instructions for Completing a Learning Path
UV SR User Class Schedule Staff within schools who schedule and maintain classes. Required Learning Path:

SR User Class Schedule-SIS

Instructions for Completing a Learning Path
UV SR User Class Schedule SCPS Staff within SCPS who schedule selected classes. Required Learning Path:

SR User Class Schedule SCPS-SIS

Instructions for Completing a Learning Path
UV SR User Groups For users who maintain or updated student membership in student groups, i.e., Echols, Rodman, College Associations, etc. Required Learning Path:

SR User Groups-SIS

Instructions for Completing a Learning Path
UV SS Advisor Local Admin This responsibility allows College Directors of Undergraduate and Directors of Graduate programs access to faculty self-service to view all students. None
UV SR Local Admin Advisor Asgn For departmental staff, primarily in graduate schools, who track faculty participation on student research and thesis/dissertation committees. Required Learning Path:

SR Local Admin Advisor Asgn-SIS

Instructions for Completing a Learning Path
UV SR User Schools For users in Study Abroad and Teacher Education who may admit and enroll new students and are not required to update other student data. Required Learning Path:

SR User Schools-SIS

Instructions for Completing a Learning Path
UV SR User Test Results For School registrars and Curry School staff who process test credit. Required Learning Path:

SR User Test Results-SIS

Instructions for Completing a Learning Path
UV SR Acad User Reporting Academic administrators who need access to student records information via the reporting environment. They may create or run reports on grades, GPA, and other academic data. Required Learning Path:

SR Acad User Reporting-SIS

Instructions for Completing a Learning Path
UV SR Non-Acad User Reporting For non-academic area staff, such as auxiliary services, who need access to student records information from the reporting environment. It excludes information such as grades. Required Learning Path:

SR Non-Acad User Reporting-SIS

Instructions for Completing a Learning Path
UV SR Unrestricted Reporting For users who need access to non-sensitive student records data such as class schedule in the reporting environment.

Note users with the SR Acad User Reporting or SR Non-Acad User Reporting responsibility do NOT need this responsibility.
Required Learning Path:

SR Unrestricted Reporting-SIS

Instructions for Completing a Learning Path

If you don’t see the responsibility listed check the SIS Specialized and/or Central Responsibilities.

Training ResourcesTraining Resources

SIS Getting Started Guide

Student Records Quick Reference Guides are available by request.

ContactsContacts

University Registrar

HelpNeed Help?

General help:
Phone: (434) 924-HELP (4357), menu option 2
Email: 4help@virginia.edu

Training help: For assistance with enrollment please contact the HR Service Center at (434) 982-0123. For questions regarding training contact srsupport@virginia.edu.