Document Imaging System (ImageNow) - SIS

Responsibilities and TrainingResponsibilities and Training:

DIS access to undergraduate admission records
DIS access to graduate admission records
DIS access to Student records (Enrolled)
DIS access to financial aid records
DIS support access

DIS access to undergraduate admission records

DIS Responsibility Job Duty Description Training
ADM_UGRD_MGR Undergrad Admission Manager – highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ADM_UGRD_LADMIN Undergrad Admission Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ADM_UGRD_USER Undergrad Admission User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
ADM_UGRD_VIEWER Undergrad Admission View only N/A
ADM_UGRD_PH1_AP Undergrad Admission Phase I Reader Approver N/A
ADM_UGRD_PH1_FR Undergrad Admission Phase I First Reader N/A
ADM_UGRD_PH2_AP Undergrad Admission Phase II Reader Approver N/A
ADM_UGRD_PRESVIEWER Undergrad Admission President’s Office Viewer N/A
ADM_UGRD_ATHL_COMP Undergrad Admission Athletic Compliance access N/A
ADM_UGRD_ISO_VIEWER Undergrad International Studies Office Admission View only N/A
ADM_UGRD_VA_STATUS Undergrad Admission VA Status access N/A
ADM_UGRD_TFR_CREDIT_ARU Undergrad Admission Transfer Credit access for Architecture N/A
ADM_UGRD_TFR_CREDIT_ASU Undergrad Admission Transfer Credit access for Arts and Sciences N/A
ADM_UGRD_TFR_CREDIT_CUU Undergrad Admission Transfer Credit access for Curry N/A
ADM_UGRD_TFR_CREDIT_ENU Undergrad Admission Transfer Credit access for Engineering N/A
ADM_UGRD_TFR_CREDIT_MCU Undergrad Admission Transfer Credit access for McIntire N/A
ADM_UGRD_TFR_CREDIT_NRU Undergrad Admission Transfer Credit access for Nursing N/A
ADM_UGRD_TFR_CREDIT_FBU Undergrad Admission Transfer Credit access for Batten N/A
ADM_UGRD_TFR_READER_ARU Undergrad Admission Transfer Reader access for Architecture N/A
ADM_UGRD_TFR_READER_ASU Undergrad Admission Transfer Reader access for Arts and Sciences N/A
ADM_UGRD_TFR_READER_CUU Undergrad Admission Transfer Reader access for Curry N/A
ADM_UGRD_TFR_READER_ENU Undergrad Admission Transfer Reader access for Engineering N/A
ADM_UGRD_TFR_READER_FBU Undergrad Admission Transfer Reader access for Batten N/A
ADM_UGRD_TFR_READER_MCU Undergrad Admission Transfer Reader access for McIntire N/A
ADM_UGRD_TFR_READER_NRU Undergrad Admission Transfer Reader access for Nursing N/A

DIS access to graduate admission records

GRAMS Virginia Status
Graduate School of Architecture
School of Arts & Sciences
Curry School of Education
School of Engineering and Applied Sciences
Batten School
McIntire School of Business
School of Nursing
School of Continuing and Professional Studies
Summer Language Institute

GRAMS Virginia Status

DIS Responsibility Job Duty Description Training
GRAMS_VA_STATUS Virginia Status GRAMS process N/A

School of Architecture

DIS Responsibility Job Duty Description Training
ARG_MGR Architecture Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

School of Arts & Sciences

DIS Responsibility Job Duty Description Training
ASG_MGR Arts and Sciences Manager - highest level for technical administrator for all departments DIS-Working in the Document Imaging System-SIS
ASG_SCAN Arts and Sciences – Scan and Link access DIS-Working in the Document Imaging System-SIS

Curry School of Education

DIS Responsibility Job Duty Description Training
CUG_MGR Curry Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

School of Engineering and Applied Sciences

DIS Responsibility Job Duty Description Training
ENG_MGR Engineering Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ENG_SCAN Engineering Graduate Scan - Limited scanning and linking access N/A

Batten School

DIS Responsibility Job Duty Description Training
FBG_MGR Batten Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

McIntire School of Business

DIS Responsibility Job Duty Description Training
MCG_MGR McIntire Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

School of Nursing

DIS Responsibility Job Duty Description Training
NRG_MGR Nursing Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

School of Continuing and Professional Studies

DIS Responsibility Job Duty Description Training
SCPS_MGR SCPS Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

Summer Language Institute

DIS Responsibility Job Duty Description Training
SLI_MGR Summer Language Institute Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS

DIS access to Student records (Enrolled)

School of Architecture
Batten School
College of Arts & Sciences
Athletics
Curry School of Education
School of Engineering and Applied Sciences
International Studies Office
McIntire School of Business
School of Nursing
School of Continuing Ed and Professional Studies
Academic Requirements
Summer Language Institute

School of Architecture

DIS Responsibility Job Duty Description Training
ARG_ENRL_MGR Architecture Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ARG_ENRL_LADMIN Architecture Graduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ARG_ENRL_USER Architecture Graduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
ARG_ENRL_VIEWER Architecture Graduate College view only access N/A
ARU_MGR Architecture Undergraduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ARU_VIEWER Architecture Undergraduate College view only access N/A

Batten School

DIS Responsibility Job Duty Description Training
FBG_ENRL_LADMIN Batten Grad Enrolled Local Admin DIS-Working in the Document Imaging System-SIS
FBG_ENRL_MGR Batten Grad Enrolled Manager DIS-Working in the Document Imaging System-SIS
FBU_LADMIN Batten Ugrad Enrolled Local Admin DIS-Working in the Document Imaging System-SIS
FBU_MGR Batten Ugrad Enrolled Manager DIS-Working in the Document Imaging System-SIS

College of Arts & Sciences

DIS Responsibility Job Duty Description Training
ASG_ENRL_ANTH_VIEWER Arts and Sciences - Anthropology - Viewer - view only access N/A
ASG_ENRL_ARAH_VIEWER Arts and Sciences - History of Art and Architecture - Viewer - view only access N/A
ASG_ENRL_ASTR_VIEWER Arts and Sciences - Astronomy - Viewer - view only access N/A
ASG_ENRL_BIOL_VIEWER Arts and Sciences - Biology - Viewer - view only access N/A
ASG_ENRL_BIOS_VIEWER Arts and Sciences - Biomedical Sciences - Viewer - view only access N/A
ASG_ENRL_CHEM_VIEWER Arts and Sciences - Chemistry - Viewer - view only access N/A
ASG_ENRL_CLAS_VIEWER Arts and Sciences - Classics - Viewer - view only access N/A
ASG_ENRL_DRAM_VIEWER Arts and Sciences - Drama - Viewer - view only access N/A
ASG_ENRL_ECON_VIEWER Arts and Sciences - Economics - Viewer - view only access N/A
ASG_ENRL_ENCW_VIEWER Arts and Sciences - Creative Writing - Viewer - view only access N/A
ASG_ENRL_ENGL_VIEWER Arts and Sciences - English - Viewer - view only access N/A
ASG_ENRL_EVSC_VIEWER Arts and Sciences - Environmental Sciences - Viewer - view only access N/A
ASG_ENRL_FREN_VIEWER Arts and Sciences - French - Viewer - view only access N/A
ASG_ENRL_GERM_VIEWER Arts and Sciences - German - Viewer - view only access N/A
ASG_ENRL_GFA_VIEWER Arts and Sciences - Government and Foreign Affairs - Viewer - view only access N/A
ASG_ENRL_HES_VIEWER Arts and Sciences - Public Health - Viewer - view only access N/A
ASG_ENRL_HIST_VIEWER Arts and Sciences - History - Viewer - view only access N/A
ASG_ENRL_INLI_VIEWER Arts and Sciences - Linguistics - Viewer - view only access N/A
ASG_ENRL_MATH_VIEWER Arts and Sciences - Math - Viewer - view only access N/A
ASG_ENRL_MESALC_VIEWER Arts and Sciences - Middle Eastern and South Asian Language and Culture - Viewer - view only access N/A
ASG_ENRL_MUSI_VIEWER Arts and Sciences - Music - Viewer - view only access N/A
ASG_ENRL_NURS_VIEWER Arts and Sciences - Nursing - Viewer - view only access N/A
ASG_ENRL_PHIL_VIEWER Arts and Sciences - Philosophy - Viewer - view only access N/A
ASG_ENRL_PHYS_VIEWER Arts and Sciences - Physics - Viewer - view only access N/A
ASG_ENRL_PSYC_VIEWER Arts and Sciences - Psychology - Viewer - view only access N/A
ASG_ENRL_RELG_VIEWER Arts and Sciences - Religion - Viewer - view only access N/A
ASG_ENRL_SLLT_VIEWER Arts and Sciences - Slavic Language and Liturature - Viewer - view only access N/A
ASG_ENRL_SOC_VIEWER Arts and Sciences - Sociology - Viewer - view only access N/A
ASG_ENRL_SPAN_VIEWER Arts and Sciences - Spanish - Viewer - view only access N/A
ASG_ENRL_STAT_VIEWER Arts and Sciences - Statistics - Viewer - view only access N/A
ASG_ENRL_LADMIN Arts and Sciences Graduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ASU_MGR College Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ASU_LADMIN College Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ASU_COLL_USER Arts and Sciences College User - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ASU_COLL_VIEWER Arts and Sciences College Viewer- view only access N/A
ASU_ECON_LADMIN Arts and Scicences- College-Economics Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ASU_ECON_VIEWER Arts and Scicences- College-Economics - view only access N/A

Athletics

DIS Responsibility Job Duty Description Training
ATHL_COMPL_MGR Athletics Compliance Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ATHL_COMPL_LADMIN Athletics Compliance Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ATHL_COMPL_READER Athletics Compliance Reader – document reading and approval N/A
ATHL_COMPL_USER Athletics Compliance User – – includes scanning and linking DIS-Working in the Document Imaging System-SIS
ATHL_COMPL_VIEWER Athletics Compliance Viewer – view only access N/A
ATHL_COMPL_SFS_VIEWER Athletics SFS Compliance Viewer – view only access N/A

Curry School of Education

DIS Responsibility Job Duty Description Training
CUG_ENRL_MGR Curry Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
CUG_ENRL_LADMIN Curry Graduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
CUG_ENRL_USER Curry Graduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
CUG_ENRL_VIEWER Curry Graduate Viewer - view only access N/A
CUG_ENRL_CISE_VIEWER Curry Graduate - Curriculum, Instruction, and Special Education - Viewer - view only access N/A
CUG_ENRL_EDLF_VIEWER Curry Graduate -Leadership, Foundations, and Policy - Viewer - view only access N/A
CUG_ENRL_EDHS_VIEWER Curry Graduate - Human Services - Viewer - view only access N/A
CUG_ENRL_PGM_VIEWER Curry Graduate - Post-Graduate Masters - Viewer - view only access N/A
CUU_LADMIN Curry Undergraduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
CUU_MGR Curry Undergraduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
CUU_USER Curry Undergraduate User - includes scanning and linking DIS-Working in the Document Imaging System-SIS
CUU_VIEWER Curry Undergraduate Viewer - view only access N/A

School of Engineering and Applied Sciences

DIS Responsibility Job Duty Description Training
ENG_ENRL_MGR Engineering Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ENG_ENRL_LADMIN Engineering Graduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ENG_ENRL_USER Engineering Graduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_VIEWER Engineering Graduate Viewer - view only access N/A
ENG_ENRL_BIOMEN_USER Engineering Graduate - Biomedical Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_BIOMEN_VIEWER Engineering Graduate- Biomedical Engineering - view only access N/A
ENG_ENRL_CHEMEN_USER Engineering Graduate - Chemical Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_CHEMEN_VIEWER Engineering Graduate - Chemical Engineering - view only access N/A
ENG_ENRL_CIVIL_USER Engineering Graduate - Civil and Environmental Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_CIVIL_VIEWER Engineering Graduate - Civil and Environmental Engineering - view only access N/A
ENG_ENRL_COMPEN_USER Engineering Graduate - Computer Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_COMPEN_VIEWER Engineering Graduate - Computer Engineering - view only access N/A
ENG_ENRL_COMPSC_USER Engineering Graduate - Computer Science - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_COMPSC_VIEWER Engineering Graduate - Computer Science - view only access N/A
ENG_ENRL_ELECT_USER Engineering Graduate - Electrical and Computer Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_ELECT_VIEWER Engineering Graduate - Electrical and Computer Engineering - view only access N/A
ENG_ENRL_ENGPHY_USER Engineering Graduate - Engineering Physics - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_ENGPHY_VIEWER Engineering Graduate - Engineering Physics - view only access N/A
ENG_ENRL_MATSC_USER Engineering Graduate - Material Science and Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_MATSC_VIEWER Engineering Graduate - Material Science and Engineering - view only access N/A
ENG_ENRL_MAE_USER Engineering Graduate - Mechanical and Aerospace Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_MAE_VIEWER Engineering Graduate - Mechanical and Aerospace Engineering - view only access N/A
ENG_ENRL_SYSTEM_USER Engineering Graduate - Systems and Informational Engineering - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENG_ENRL_SYSTEM_VIEWER Engineering Graduate - Systems and Informational Engineering - view only access N/A
ENU_USER Engineering Undergraduate User - includes scanning and linking DIS-Working in the Document Imaging System-SIS
ENU_VIEWER Engineering Undergraduate Viewer - view only access N/A

International Studies Office

DIS Responsibility Job Duty Description Training
ISO_MGR International Studies Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
ISO_LADMIN International Studies Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
ISO_USER International Studies User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
ISO_VIEWER International Studies User – view only access N/A

McIntire School of Business

DIS Responsibility Job Duty Description Training
MCG_ENRL_MGR McIntire Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
MCG_ENRL_LADMIN McIntire Graduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
MCG_ENRL_USER McIntire Graduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
MCG_ENRL_VIEWER McIntire Graduate Viewer - view only access N/A
MCU_MGR McIntire Undergraduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
MCU_LADMIN McIntire Undergraduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
MCU_USER McIntire Undergraduate User - includes scanning and linking DIS-Working in the Document Imaging System-SIS
MCU_VIEWER McIntire Undergraduate Viewer - view only access

School of Nursing

DIS Responsibility Job Duty Description Training
NRG_ENRL_MGR Nursing Graduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
NRG_ENRL_LADMIN Nursing Undergraduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
NRG_ENRL_USER Nursing Graduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
NRG_ENRL_VIEWER Nursing Undergraduate Viewer - view only access N/A
NRU_MGR Nursing Undergraduate Manager - highest level for technical administrator DIS-Working in the Document Imaging System-SIS
NRU_LADMIN Nursing Undergraduate Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
NRU_USER Nursing Undergraduate User – includes scanning and linking DIS-Working in the Document Imaging System-SIS
NRU_VIEWER Nursing Undergraduate Viewer - view only access N/A

DIS access to financial aid records

DIS Responsibility Job Duty Description Training
LAW_FA_LADMIN Law School Financial Aid Local Admin
LAW_FA_MGR Law School Financial Aid Manager
LAW_FA_USER Law School Financial Aid User
MED_FA_MGR Medical School Financial Aid Manager
DA_FA_USER Law School Financial Aid User Trained by SFS
DA_FA_LADMIN Law School Financial Aid Local Admin Trained by SFS
DA_FA_COUNSELOR Law School Financial Aid Counselor Trained by SFS
SFS_LADMIN Student Financial Services Local Admin
SFS_USER Student Financial Services User
SFS_COUNSELOR_ADMIN Student Financial Services Counselor Admin
SFS_COUNSELOR Student Financial Services counselor
SFS_ACCT_VIEWER Student Financial Services Account Viewer

DIS support access

DIS Responsibility Job Duty Description Training
LSP_USER LSP support - view only N/A

School of Continuing Ed and Professional Studies

DIS Responsibility Job Duty Description Training
SCPS_ENRL_BIS_USER School of Continuing Ed and Professional Studies Enrolled Bachelor of Interdisciplinary Studies User N/A
SCPS_ENRL_BIS_VIEWER School of Continuing Ed and Professional Studies Enrolled Bachelor of Interdisciplinary Studies Viewer N/A
SCPS_ENRL_PBPM_USER School of Continuing Ed and Professional Studies Enrolled Post Bach Pre Med User N/A
SCPS_ENRL_PBPM_VIEWER School of Continuing Ed and Professional Studies Enrolled Post Bach Pre Med Viewer N/A
SCPS_ENRL_LADMIN School of Continuing Ed and Professional Studies Erolled Local Admin DIS-Working in the Document Imaging System-SIS
SCPS_ENRL_MGR School of Continuing Ed and Professional Studies Enrolled Manager DIS-Working in the Document Imaging System-SIS
SCPS_ENRL_CERT_USER School of Continuing Ed and Professional Studies Enrolled Certificate User N/A
SCPS_ENRL_CERT_VIEWER School of Continuing Ed and Professional Studies Enrolled Certificate Viewer N/A

Academic Requirements

DIS Responsibility Job Duty Description Training
SR_ENRL_VIEWER Academic Requirements Report-View Only N/A

Summer Language Institute

DIS Responsibility Job Duty Description Training
SLI_ENRL_MGR Summer Language Institute Erolled Local Admin - includes delete and other administrative privileges DIS-Working in the Document Imaging System-SIS
Workshops

Workshops

Workshops are instructor-led sessions during which participants may ask questions and get assistance with actual work. During the sessions, the instructors may also focus on common issues or new functionality. Completion of the Learning Path for the responsibility and access to the system is required prior to attending a workshop. You may find these workshops by entering “Workshop” in the search field when searching for a course.

Training Resources

Training Resources

Contacts

Contacts

Help

Need Help?

General help: Phone: (434) 924-HELP (4357), menu option 2 Email: 4help@virginia.edu

Training help: For assistance with enrollment please contact the HR Service Center at (434) 982-0123. For questions regarding training contact: systeam@virginia.edu