Admissions Toolkit

Admissions

The Student Information System's Admissions module enables undergraduate and graduate admissions users to view, add, update, and correct applicant and test score data, and work on suspended applicant and test score records. Users can also add, update, correct, and work on suspended prospect records. The admissions reporting responsibilities give users access to create and run reports on data related to applicant and prospect records.

Access

The University seeks to strike a balance between open access to data and data protection by assigning Integrated System (IS) and Student Information System (SIS) Responsibilities to employees. The Responsibilities allow access to specific categories of data and the assignment process complies with the University of Virginia Administrative Data Access Policy.

To begin the SIS access process, click here.

Training

Role	Description	Training Requirement
UV AD Local Admin UGRD / GRAD	Undergraduate admission users that need access to add, update, and correct prospect records and work suspended prospect records. Undergraduate and Graduate admission users that need access to add, update, and correct applicant and test score data and work suspended applicant and test score records.	Nav Fundamentals* (prereq) Admission: Managing Applicant Records-SIS (required)
UV AD User UGRD / GRAD	Undergraduate admission users that need access to add or update prospect data. Undergraduate and Graduate admission users that need to add or update applicant and test score data.	Nav Fundamentals* (prereq) Admission: Managing Applicant Records-SIS (required)
UV AD Viewer UGRD / GRAD	Undergraduate admission users that need access to add or view prospect data. Undergraduate and Graduate admission users that need to view applicant and test score data.	Admission Viewer Training-SIS*(strongly recommended)
UV AD Applicant Reporting	Undergraduate and Graduate admission users that need access to create and run reports on admission related data.	Admission Reports-SIS (required)
UV AD Prospect Reporting	Undergraduate admission users that need access to create and run reports on prospect related data.	Admission Reports-SIS (required)
UV AD SCPS Reporting	School of Continuing and Professional Studies users that need to view quick admit student data.	Introduction to Discoverer* (required)- unless already has a reporting role in SIS
UV AD SCPS Local Admin Web Form	School of Continuing and Professional Studies users that need access to quick admit students and work suspended records.	Admission: SCPS Local Admin Web Form Contact: uva-sis-trainers@virginia.edu to schedule training
UV AD SCPS Viewer Webform	School of Continuing and Professional Studies users that need to view completed SCPS Permission to Enroll web forms.	Admission: SCPS Webform Viewer Training - SIS (required online training)
UV AD Visiting Stdnt Reporting	Summer Session users that need to view quick admit student data.	Introduction to Discoverer* (required) - unless already has a reporting role in SIS
UV AD Visit Local Admin Webform	Summer Session and School users that need access to quick admit students and work suspended records.	Admission: Visit Student Local Admin Web Form Contact: uva-sis-trainers@virginia.edu to schedule training
UV AD Vist Viewer Webform	Summer Session and School users that need to view completed Visiting Student Permission to Enroll web forms.	Admission: Visiting Student Webform Viewer Training - SIS (required online training)

Note: For viewer responsibilities training is not required but is highly recommended.

SIS Instructor-led Training Schedule

To register for training, click here.

Six Month Rule: If you have taken a required class for a specific role, but have not completed the training nor have had the role activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a role that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated. If your authorization for a role was prior to January 1, 2010, and training was not completed, a new access form must be submitted.

Documents

The following reference materials are available for your use:

SIS General Training Guide

Other Helpful Information

Student Information System (SIS) home

Getting Started with SIS

SIS Glossary

SIS Frequently Asked Questions

Using online help in the SIS

Contacts

SIS Admissions Team
Email: adgsupport@virginia.edu

General Help:
Phone: (434) 924-HELP (4357), menu option 3, 3, 1
Email: 4help@virginia.edu

Training Help: For assistance with training registration, please contact the HR Service Center at (434) 982-0123. For questions regarding SIS training, please contact the SIS training team at uva-sis-trainers@virginia.edu.

Access Help: For assistance with access-related questions or for inquiries about the activation of SIS responsibilities after training, please contact sisaccess@virginia.edu.