Academic Advisement Toolkit
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What is Academic Advisement?
In the Student Information System, Academic Advisement includes the Academic Requirements Report, which is a report designed to assist current enrolled undergraduate, the Curry School's Teacher Education (TED), Nursing Graduate, and JD/Law students and their advisors in the advising process. The report lists all the courses that students have completed or in which they are currently enrolled, grouped according to program (school), plan (major/minor), and sub-plan (concentration) requirements, showing which requirements have been Satisfied and which are Not Satisfied. In-progress courses will be listed as Satisfied. If an unsatisfactory grade is earned in the course, the requirement will be Not Satisfied.
AccessThe University seeks to strike a balance between open access to data and data protection by assigning Integrated System (IS) Responsibilities and Student Information System (SIS) Roles to employees. The Roles and Responsibilities allow access to specific categories of data and the assignment process complies with the University of Virginia Administrative Data Access Policy.
There are three Academic Advisement roles:
- UV AA Viewer
- UV AA User
- UV AA User Exceptions
For a description of the Academic Advisement (AA) roles, click here.
To begin the SIS access Process, click here.
Training | Role | Training Requirement |
|---|---|
| UV AA Viewer | Student Records: Foundations (online) |
| UV AA User | Student Records: Foundations (online) |
| Academic Advisement: Exceptions | |
| UV AA User Exceptions | Student Records: Foundations (online) |
| Academic Advisement: Exceptions | |
Note: For viewer roles training is not required but is highly recommended.
SIS Training Schedule
To register for training, click here.
Six Month Rule: If you have taken a required class for a specific role, but have not completed the training nor have had the role activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a role that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated. If your authorization for a role was prior to January 1, 2010, and training was not completed, a new access form must be submitted.
DocumentsThe following reference materials are available for your use upon request:
SIS General Training Guide
Quick Guide: AA Exceptions
Other Helpful InformationStudent Information System (SIS) home
SIS Frequently Asked Questions
ContactsSIS Academic Advisement Team
Email: acreq@virginia.edu
General Help:
Phone: (434) 924-HELP (4357), menu option 3, 3, 1
Email: 4help@virginia.edu
Training Help: For assistance with training registration, please contact the HR Service Center at (434) 982-0123. For questions regarding SIS training, please contact the SIS training team at uva-sis-trainers@virginia.edu.
Access Help: For assistance with access-related questions or for inquiries about the activation of SIS roles after training, please contact sisaccess@virginia.edu.