Labor Distribution Toolkit
What is Labor Distribution?
The Integrated System's Labor Distribution module contains a collection of current or future charging instructions that specify how a payment should be distributed for a given employee. Labor schedules are established for specific time periods and represent the percentage of the pay amount to be charge to a specified PTAEO(s). Labor schedules may be established for any period of time in the future. Once the payroll has been processed for the time period, a labor schedule cannot be changed, and incorrect charges must be adjusted by doing a Labor Distribution adjustment.
The University seeks to strike a balance between open access to data and data protection by assigning Integrated System (IS) and Student Information System (SIS) Responsibilities to employees. The Responsibilities allow access to specific categories of data and the assignment process complies with the University of Virginia Administrative Data Access Policy.
Requests for Integrated System responsibilities are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESHARP). To begin the IS access process, go to ESHARP. In most cases, additional responsibilities are automatically assigned with a responsibility.
The departmental Labor Distribution (LD) responsibilities in the Integrated System include the following:
- LD Specialist enters labor schedules, initiates distribution adjustments, and accesses labor distribution reports.
- LD Labor Schedule Specialist enters labor schedules only.
- LD Approver enters labor schedules, initiates and approves distribution adjustments, and accesses labor distribution reports.
- LD Approver/Setups enter labor schedules, initiate and approve distribution adjustments, access labor distribution reports, and sets up organization (org) default labor schedules.
Conflicting Responsibilities: None
Responsibility Assignments: Persons assigned any of the responsibilities listed above will also be automatically assigned the ODS Specialist responsibility which allows access to Oracle Discoverer, the reporting tool for the Integrated System.
Each responsibility has an associated Learning Path in Employee Self-Service which contains all of the courses that are required for access to the system. Learning Paths contain the required courses, both instructor-led and online, and assessments. You must pass all assessments with at least an 80%. If you do not pass, you have the opportunity to return to the assessment and take it again. All mandatory components of the Learning Path for a responsibility must be completed before access to the system will be approved.
If you have already completed a component, the system will reflect that.
Please see the Instructions for Completing a Learning Path. It may be helpful to print these instructions to follow until you become familiar with subscribing to Learning Paths. When searching for the Learning Path, enter the responsibility name or part of the name in the search field. Note: Please make sure that you change the search field to search for a Learning Path rather than a Course.
For viewer responsibilities, completion of the Learning Path is not required, but is highly recommended.
Six Month Rule: If you have taken a required class for a specific responsibility, but have not completed the training nor have had the responsibility activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a responsibility that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.
We also offer monthly instructor-led workshops during which we focus on common issues and questions you may have. Completion of the Learning Path for the responsibility and access to the system is required prior to you attending a workshop. These workshops offer an opportunity for you to bring your work and get your questions answered. You may find these workshops by entering “Workshop” in the search field for the course (do not change the default search.)
We periodically offer special sessions for new functionality, problem areas, and common issues. We will communicate these special sessions by posting a link on this page and/or by email.
- LD Labor Schedule Specialist Labor Scheduling Training Guide
- LD Specialist, LD Approvers, and LD Approvers/Setups Working with Labor Distribution Training Guide
LD Viewer Viewing LD Information Training Guide
Labor Distribution FAQs
The HR User Group is a group of Integrated System Users who meeting monthly to discuss issues and get important updates.
The Provost Office is an important partner for help in dealing with issues related to faculty.
Phone: (434) 924-HELP (4357), menu option 2
Training and Access Help: For assistance with training registration, please contact the HR Service Center at (434) 982-0123. For questions regarding IS training and access, please contact the IS training team at firstname.lastname@example.org.
- Courses Spring 2014
- How to Enroll
- Orientation Programs
- Systems & Technical Training and Access
- Professional Development
- Personal Enrichment
- Organization Services
- Performance Management
- Training Advisory Committee