General Ledger Toolkit

Responsibilities and TrainingResponsibilities and Training:

Find the row(s) that match the employee’s job duties. Request the corresponding responsibility(ies) in ESHARP and enroll in training learning paths and/or classes.

GL Responsibility Job Duty Description Training
GL Specialist* Authorized to create and approve journal entries and inquire or report on General Ledger account activities and balances. May also: view General Ledger information; create journal entries to record cash deposits and other GL activities, including university investment programs; correct or reverse previously created journal entries; self-approve journal entries within pre-determined limits; approve journal entries of other GL Specialists; and inquire and report on GL activity and balances.

Automatically assigned with this responsibility:
- GL Viewer
- ODS Specialist
Required Learning Path:

GL Specialist

Instructions for Completing a Learning Path
GL Viewer Access to view General Ledger information. Recommended online course:

GL - Working with the General Ledger

*Has conflicting responsibilities.

If you do not see the responsibility listed check the IS specialized/or central responsibilities.

WorkshopsWorkshops and Instructor-led Training Sessions

Please see for workshop and training session dates.

Training ResourcesTraining Resources


HelpNeed Help?

Join the HR-Finance User Group community! This is the place for users of the Integrated System at UVa to find help and exchange ideas. Whether you are a new user or a subject matter expert (SME), this is a vibrant community where questions, answers, and discussions are welcomed and encouraged. To join the group:

  1. Go to “My Workspace” on UVa Collab (requires NetBadge authentication).
  2. Click “Membership” in the left column.
  3. Click “Joinable Sites” near the top.
  4. In the search box in the upper right, enter “HR-Finance” and click “Search”.
  5. You’ll see HR-Finance User Group in the resulting Worksite list. Click “Join”.

That’s it, five steps and you’re in!