General Ledger Toolkit

Responsibilities and TrainingResponsibilities and Training:

Find the row(s) that match the employee’s job duties. Request the corresponding responsibility(ies) in ESHARP and enroll in training learning paths and/or classes.

GL Responsibility Job Duty Description Training
GL Specialist* Authorized to create and approve journal entries and inquire or report on General Ledger account activities and balances. May also: view General Ledger information; create journal entries to record cash deposits and other GL activities, including university investment programs; correct or reverse previously created journal entries; self-approve journal entries within pre-determined limits; approve journal entries of other GL Specialists; and inquire and report on GL activity and balances.

Automatically assigned with this responsibility:
- GL Viewer
- ODS Specialist
Required Learning Path:

GL Specialist

Instructions for Completing a Learning Path
GL Viewer Access to view General Ledger information. Recommended online course:

GL - Working with the General Ledger

*Has conflicting responsibilities.

If you do not see the responsibility listed check the IS specialized/or central responsibilities.

WorkshopsWorkshops and Instructor-led Training Sessions

Workshops are instructor-led sessions during which you may ask questions and get assistance with actual work. Instructors may also focus on common issues or new functionality. Completion of the learning path for the responsibility and access to the system is required prior to attending a workshop. You may find these workshops by entering “Workshop” in the search field when searching for a course.

Instructor-led training sessions are also offered to supplement the online training, but are not required.

Please see the training schedule for workshop and training session dates.

Other training opportunities include:

Training ResourcesTraining Resources


HelpNeed Help?

Join the HR-Finance User Group community! This is the place for users of the Integrated System at UVa to find help and exchange ideas. Whether you are a new user or a subject matter expert (SME), this is a vibrant community where questions, answers, and discussions are welcomed and encouraged. To join the group:

  1. Go to “My Workspace” on UVa Collab (requires NetBadge authentication).
  2. Click “Membership” in the left column.
  3. Click “Joinable Sites” near the top.
  4. In the search box in the upper right, enter “HR-Finance” and click “Search”.
  5. You’ll see HR-Finance User Group in the resulting Worksite list. Click “Join”.

That’s it, five steps and you’re in!