Cash Management Central Responsibility
The Cash Management module in the Integrated System is used to reconcile the University's bank accounts, archive and purge reconciled statements, and coordinate research for unreconciled items. This module is Production-Restricted.
The University seeks to strike a balance between open access to data and data protection by assigning Integrated System (IS) Responsibilities and Student Information System (SIS) Roles to employees. The Roles and Responsibilities allow access to specific categories of data and the assignment process complies with the University of Virginia Administrative Data Access Policy.
Requests for Integrated System responsibilities are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESHARP). To begin the IS access process, go to ESHARP. Additional approval for this responsibility is required from Financial Administration DSC.
Use the links to enroll in these courses via Employee Self-Service in IS. The link to IS Navigation and Overview will allow you to enroll and play the online class.
CM Bank Reconciliation Accountant
The very limited number of CM Bank Reconciliation Accountants are authorized to reconcile the University's bank accounts, archive and purge reconciled statements, and coordinate research for unreconciled items. This responsibility may oversee the bank interface table and data transfers. Specific functions the CM Bank Reconciliation Account has access to within the Integrated System include: Bank reconciliation, Bank reconciliation interface, View receipts data, View payments data, Run reports
Additional required course Contact the Employee Development training team email@example.com for scheduling assistance. This class is offered on an as-needed basis.
- CM1: Cash Management The 4-hour class provides the user with hands-on training in the Oracle Cash Management screens and functions. It includes Bank Reconciliation, Bank Statement, Bank Statement Interface, Setup, and Reports.
Conflicting Responsibilities - For audit reasons, this responsibility cannot be assigned to someone who has any of the following responsibilities activated: GL Specialist, GL Accountant, GL Accounting Manager or GL Administrator.
UVA CM Create Banks
The very limited number of central payroll employees are authorized to create banks. This responsibility may add banks to the interface table for payroll direct deposits.
Additional required course
- CM: Creating Banks is taught internally in the payroll department as needed. No conflicting responsibilities.
ADDITIONAL RESPONSIBILITY ASSIGNMENT Persons assigned CM responsibilities will also automatically be assigned the ODS Specialist responsibility (Discoverer).
Six Month Rule: If you have taken a required class for a specific responsibility, but have not completed the training nor have had the responsibility activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a responsibility that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.
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