Fixed Assets Toolkit
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What are Fixed Assets?
Fixed Assets include buildings, equipment, furniture, software, books, etc. The Fixed Assets Accounting Group's mission is to ensure the ongoing fiscal integrity of the University through the effective management of all of its policies regarding fixed assets. This includes the review and analysis of capital building projects, capitalizing all fixed assets, maintaining an accurate fixed assets system (which exceeds the federal government's requirements), conducting biennial inventory audits, providing financial reporting to the University, the Commonwealth and other regional and national agencies such as federal sponsors (NASA, Dept. of Defense, etc.), and administering the Equipment Trust Fund (ETF) program.
Access The University seeks to strike a balance between open access to data and data protection by assigning Integrated System (IS) and Student Information System (SIS) Responsibilities to employees. The Responsibilities allow access to specific categories of data and the assignment process complies with the University of Virginia Administrative Data Access Policy.
Requests for Integrated System responsibilities are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESHARP). To begin the IS access process, go to ESHARP. In most cases, additional responsibilities are automatically assigned with a responsibility.
There are Four responsibilities in the Fixed Assets module of the Integrated System. All of them are Central responsibilities within the Fixed Assets Accounting office in the Department of Financial Analysis, Fixed Assets Accounting except for FA Viewer.
Central
- FA Administrator
- FA Specialist
- FA Plant Funds Manager
Departmental
- FA Viewer
Training | Responsibility | Training Requirement |
|---|---|
| All Responsibilities except for FA Viewer | Integrated System Navigation and Overview
Introduction to University Business Administration-AS Internal Controls-AS Contact Gary Young, Director of Fixed Assets |
| FA Viewer | No training required but you may review this recommended powerpoint presentation FA Viewer |
Six Month Rule: If you have taken a required class for a specific responsibility, but have not completed the training nor have had the responsibility activated within six months of taking the class, you will be required to retake the class. Also, if you are assigned a responsibility that you previously had, which was deactivated for longer than 6 months, you will be required to retake the course(s) before it is reactivated.
Documentation Fixed Assets powerpoint presentation
Other Information and Resources
IS Finance/HR Glossary
Integrated System home
Integrated System Training Instance - requires training password
ContactsFixed Assets fixed-assets@Virginia.EDU
General Help:
Phone: (434) 924-HELP (4357), menu option 2
Email: 4help@virginia.edu
Training and Access Help: For assistance with training registration, please contact the HR Service Center at (434) 982-0123. For questions regarding IS training and access, please contact the IS training team at is-help-staff@virginia.edu.