Records Management
September 18, 2012, (9:30-11:30), Kaleidoscope Room, Newcomb Hall
December 13, 2012, (9:30-11:30), Kaleidoscope Room, Newcomb Hall
Too much email in your in-box? Not sure what to keep and what to trash? Not sure how to use your email client (Outlook) or want to learn some tips and tricks to better manage the flood of email?? Come to this training to learn about email as a public record, email deletion, appropriate content for email distribution, handling attachments, and avoiding email clutter. (Recommended for all faculty and staff)
PAPERLESS OFFICE?? ELECTRONIC RECORDS MANAGEMENT
November 27, 2012, (9:30-11:30), Kaleidoscope Room, Newcomb Hall
Would you like to work in a paperless office?? Come to this class to learn about your responsibilities in managing electronic information. Included is a review of the state requirements for electronic information, UVA policies, scanning of paper records, and long term storage of electronic information.
October 4, 2012, 9:30-11:30, Kaleidoscope Room, Newcomb Hall
Don’t see a specific records management training for your work??? But still want to know what you records to keep and when to destroy?? The Records Management Office can help with this general training session about the management of University records. Learn or review the basics of the Virginia Public Records Law and the policies on records management at the University of Virginia. This session will review specific retentions for the records you manage, as well as procedures for print reduction and use of electronic records, and how to manage your storage space. Also see the basics for using URMA (University Records Management Application) to track your records for retention and location. (Recommended for all University personnel in areas not covered by a specific RM for training).
RECORDS MANAGEMENT for FINANCE/FISCAL ADMIN
October 23, 2012 (9:30 -11:30), Kaleidoscope Room, Newcomb Hall
Do you work in fiscal administration or with University financial records??? Not sure what you need to keep and what to destroy?? The Records Management Office can help with this focused training session. Learn or review the basics of the Virginia Public Records Law and the policies on records management at the University of Virginia. This session includes review of specific retentions for fiscal records, procedures for reducing printing and use of electronic records, and how to manage your storage space. Also see the basics of using URMA (University Records Management Application) to track your records for retention and location. (Recommended for all fiscal administrators, techs and financial services personnel)
RECORDS MANAGEMENT for Human Resources
December 6, 2012 (9:30 -11:30), Kaleidoscope Room, Newcomb Hall
Do you work with personnel records, search committees, hiring of faculty and staff??? Not sure what you need to keep and what to destroy?? The Records Management Office can help with this focused training session. Learn or review the basics of the Virginia Public Records Law and the policies on records management at the University of Virginia. This session includes review of specific retentions for human resources records, procedures for reducing printing and use of electronic records, and how to manage your storage space. (Recommended for all HR facilitators, and HR support staff)
RECORDS MANAGEMENT for RESEARCH
October 9, 2012, (9:30-11:30), Kaleidoscope Room, Newcomb Hall
Do you work with sponsored programs??? Not sure what you records to keep and when to destroy?? The Records Management Office can help with this focused training session about the management of research related records. Learn or review the basics of the Virginia Public Records Law and the policies on records management at the University of Virginia. This session includes review of specific retentions for research records (including data sets, data collection instruments, proposals and financial records); as well as procedures for print reduction and use of electronic records, and how to manage your storage space. Also see the basics for using URMA (University Records Management Application) to track your records for retention and location. (Recommended for all research administrators, lab managers and financial services personnel; Clinical Trial Coordinators please attend training through the Clinical Trials Office)
November 1, 2012, (9:30-11:30), Kaleidoscope Room, Newcomb Hall
As we get ready to move paper records to safe and secure storage services, you will need to prepare your records for the transfer. This class will review the requirements for off-site storage services and give you a game plan to empty those attics, basements, u-store-it locations and other off site locations.