Appeals of Annual Performance Evaluations

Procedure:

Right of appeal. Employees who disagree with an evaluation required by Section 3 of the Policy and cannot resolve the disagreement with the supervisor may appeal to the reviewer for another review of the evaluation. Such appeal must be made in writing to the reviewer within 10 workdays of the performance meeting between employee and supervisor (commencing on the day of the meeting).

Reviewer action. Upon receiving an employee’s written appeal, the reviewer shall discuss the employee’s appeal with the supervisor and the employee. Following the discussion, the reviewer shall provide the employee (with a copy to the supervisor) a written response to the appeal within 5 workdays of receiving it. The reviewer’s written response shall indicate one of the following:

  • reviewer agrees with the original evaluation;
  • the supervisor will revise the evaluation;
  • the supervisor will complete a new evaluation;
  • the reviewer will revise the evaluation; or
  • the reviewer will complete a new evaluation.

Appeals of reviewer action. Employees having concerns with the reviewer’s action may appeal that action to the appropriate Dean or Vice President, or designee. Such appeal must be made in writing within 10 workdays of receiving the Reviewer’s action (commencing on the day the reviewer’s decision is received by the employee). The Dean or Vice President, or designee, shall discuss the employee’s concerns with the employee, and either the supervisor, reviewer or both. Following such discussion, the Dean or Vice President, or designee, shall provide the employee a written response (with copies to the supervisor and/or the reviewer) within 10 workdays of receiving it indicating one of the following:

  • agreement with the original evaluation;
  • agreement with the reviewer’s or the supervisor’s new or revised evaluation;
  • the supervisor and/or reviewer will complete a new evaluation.

The decision of the Dean or Vice President, or designee, shall be final.

Grievances and performance evaluations. Eligible employees may pursue certain complaints regarding performance evaluations through the State Grievance procedure (See Va. Code §§ 2.2-3000 et seq.) or the University policy for Resolving Grievances for University Staff Employees to the extent permitted by those policies and procedures.