I-9 Online for Employees

You need a social security number to complete Section 1 of your I-9. If you do not have a social security number, please visit the I-9 Specialist in your department to complete your form.

You must complete Section 1 by your first day of employment.

How to complete I-9 Section 1

Step 1: Log into New I-9.

Step 2: Use employer name and code: University of Virginia and 14053.

Step 3: Enter the text shown in the box (for security purposes).

Step 4: Enter your name, address, date of birth, and social security number. Check the citizenship box that applies to you:

  • A citizen of the United States: U.S. Citizen

  • A noncitizen national of the United States: People born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad

  • A Lawful Permanent Resident: Permanent Resident of the U.S. (You will need your Alien Number or USCIS Number.)

  • An Alien authorized to work: This box applies to F1, J1, H-1B, EAD, O1, Refugees/Asylees, E3, or TN holders.

    • F1/J1 Holders: You will need your I-94 number and the expiration date from your I20 or DS2019.
    • H-1B, EAD, E3, O1 or TN Holders: You have the option of using your I-94 number or your Alien/USCIS Number, and you will also need to enter the expiration date.
    • Refugee/asylee: You will need your I-94. In the expiration date, enter n/a since your employment authorization does not expire.

Step 5: Review the information you entered. If you need to make a change, click on change information. If everything is correct, complete the Employee Electronic Signature box.

Step 6: In this step, you will see a list of acceptable documents you may present to your department based on the citizenship you selected.

Step 7: Go to your department’s I-9 Specialist to complete Section 2 by the third day of employment, or your employment will have to be terminated and you will not be allowed to work.

Questions? Contact immigration@virginia.edu.