Holiday Schedule for 2017 and 2018

Posted: October 4, 2017

From: Kelley Stuck, Vice President and Chief Human Resources Officer
Date: October 4, 2017
Subject: 2017 & 2018 Holiday Schedule for the Academic Division

As the holiday season approaches, I want to offer this reminder of the remaining days off for 2017 and announce the 2018 holiday schedule for UVA’s Academic Division. This information should be useful to you as you make plans to take time off, both this year and next.

Each year, we field a number of questions about the difference between the state’s holiday calendar and ours, so I thought it would be helpful to clarify how holidays are scheduled at the University. The state and the University observe the same number of days off each year, but we take different holidays because of the student-centered nature of our business. This cuts down on the number of days that our administrative offices would have to stay open despite it being a “holiday.” For example, the state observed George Washington Day on Feb. 20, 2017, but classes were held on that day and the University was open to provide required services. Since there are no classes on the day before Thanksgiving in 2017, we have designated that day a holiday and are able to allow the majority of our employees to be at home with their families.

Often, the Governor announces additional holidays later in the year. When he does, we treat those as comp time, because he usually awards days already listed as holidays on the University’s calendar.

2017 Remaining Holidays:

Wednesday, November 22, 2017Day Before Thanksgiving (FULL DAY)
Thursday, November 23, 2017Thanksgiving
Friday, November 24, 2017Day After Thanksgiving
Monday, December 25, 2017Christmas Day
Tuesday, December 26, 2017Additional Holiday Time
Wednesday, December 27, 2017Additional Holiday Time
Thursday, December 28, 2017Additional Holiday Time
Friday, December 29, 2017New Year’s Eve (observed)

2018 Official Holidays:

The following are the officially observed 2018 UVA Academic Division holidays:

Monday, January 1, 2018New Year’s Day
Monday, January 15, 2018Martin Luther King, Jr. Day
Friday, March 9, 2018Spring Break Day
Monday, May 28, 2018Memorial Day
Wednesday, July 4, 2018Independence Day
Monday, September 3, 2018Labor Day
Wednesday, November 21, 2018Day Before Thanksgiving (FULL DAY)
Thursday, November 22, 2018Thanksgiving
Friday, November 23, 2018Day After Thanksgiving
Monday, December 24, 2018Additional Holiday Time
Tuesday, December 25, 2018Christmas Day
Wednesday, December 26, 2018Additional Holiday Time
Thursday, December 27, 2018Additional Holiday Time
Friday, December 28, 2018Additional Holiday Time
Monday, December 31, 2018New Year’s Eve

2018 Comp Time: The University will also award four hours of comp time just prior to Final Exercises to encourage employees to leave Grounds on the Friday of Final Exercises to decrease traffic and increase parking for attendees. These hours must be used within 12 months of the date earned. For twelve-month faculty, the additional hours of leave should be worked out with individual managers. Please refer to the Provost’s policy on leave for more information. Hours for part-time qualifying employees are pro-rated.

Special Note Regarding Essential Services: Even with careful scheduling, on certain University holidays some departments need to be open and should arrange at least limited coverage to provide essential services. For example, most student-related University offices will need to be open on Labor Day because classes are held on that day, and it is expected that your supervisors will arrange for adequate coverage. It is important for all of us to understand how necessary our services are and to work with each other to arrange an equitable schedule from year to year. When you are asked to work on a holiday, compensatory leave will be awarded. Supervisors should give adequate advance notice to the affected employees for planning purposes.

Your supervisor or department administrators can answer questions about required coverage during other holidays.

Additional Holiday Information:

As always, if you wish to take additional leave or use your comp time around the holidays, you will need to have approval in advance from your supervisor. Supervisors are encouraged to be as flexible as possible in granting leave requests, especially during holiday periods.

  • You can also see this schedule, and a comparison between our holidays and the state’s, at the University Holiday Schedule 2018.
  • The University of Virginia’s Health System administration will distribute holiday information pertaining to the Medical Center and Clinics.
  • The University of Virginia’s College at Wise administration will distribute information pertaining to the College at Wise.

Paid holidays and leave time are an important part of the total rewards and compensation that we offer faculty, staff, and team members for their dedication and hard work at the University of Virginia. If you have any questions concerning the holiday schedule, leave time, or related issues, please speak with your supervisor or contact the HR Service Team at 434.982.0123 or AskHR@virginia.edu.

I wish all of our UVA community members a very happy close to the 2017 calendar year and a prosperous 2018.