Holiday Schedule for 2016 and 2017

Posted: September 29, 2016

From: Kelley Stuck, Vice President and Chief Human Resources Officer
Date: September 30, 2016
Subject: 2016 & 2017 Holiday Schedule for the Academic Division

As the holidays approach, here’s a reminder of the remaining days off for 2016 and an announcement of the 2017 holiday schedule for UVA’s academic division. This information should be useful to you as you make plans to take time off, both this year and next.

Each year, we field a number of questions about the difference between the state’s holiday calendar and ours. I thought it would be helpful to clarify how holidays are scheduled at the University. The state and the University observe the same number of days off each year, but we take different holidays because of the student-centered nature of our business. This cuts down on the number of days that our administrative offices would have to stay open despite it being a “holiday.” For example, the state observed George Washington Day on Feb. 15, 2016, but classes were held on that day and the University was open to provide required services. Instead, since there are no classes on the day before Thanksgiving in 2016, we have designated that day as a holiday and are able to allow the majority of our employees to be at home with their families.

Often, the Governor announces additional holidays later in the year. When he does, we treat those as comp time, because he usually awards days already listed as holidays on the University’s calendar.

2016 Remaining Holidays:

Wednesday, November 23, 2016 Day Before Thanksgiving (FULL DAY)
Thursday, November 24, 2016Thanksgiving
Friday, November 25, 2016Day After Thanksgiving
Thursday, December 22, 2016 Additional Time Granted
Friday, December 23, 2016Christmas Eve (observed)
Monday, December 26, 2016Christmas Day (observed)
Friday, December 30, 2016New Year’s Eve (observed)

2017 Official Holidays:

The following are the officially observed 2017 UVA Academic Division holidays:

Monday, January 2, 2017New Year’s Day (observed)
Monday, January 16, 2017Martin Luther King, Jr. Day
Friday, March 10, 2017Spring Break Day
Monday, May 29, 2017Memorial Day
Tuesday, July 4, 2017Independence Day
Monday, September 4, 2017Labor Day
Wednesday, November 22, 2017Day Before Thanksgiving (FULL DAY)
Thursday, November 23, 2017Thanksgiving
Friday, November 24, 2017Day After Thanksgiving
Monday, December 25, 2017Christmas Day
Tuesday, December 26, 2017Additional Holiday Time
Wednesday, December 27, 2017Additional Holiday Time
Thursday, December 28, 2017Additional Holiday Time
Friday, December 29, 2017New Year’s Eve (observed)

2017 Comp Time:
The University will also award four hours of comp time for 2017 on Dec. 26, 2016, the start of the new leave year. Four hours will also be awarded just prior to Final Exercises to encourage employees to leave Grounds on the Friday of Final Exercises to decrease traffic and increase parking for attendees. These hours must be used within 12 months of the date earned.

For twelve-month faculty, the additional hours of leave should be worked out with individual managers. Please refer to the Provost’s policy on leave for more information.

Hours for part-time qualifying employees are pro-rated.

Special Note Regarding Essential Services:

Even with careful scheduling, on certain University holidays some departments need to be open and should arrange at least limited coverage to provide essential services. For example, most student-related University offices will need to be open on Labor Day because classes are held on that day, and it is expected that your supervisors will arrange for adequate coverage. It is important for all of us to understand how necessary our services are and to work with each other to arrange an equitable schedule from year to year.

When you are asked to work on a holiday, compensatory leave will be awarded. Supervisors should give adequate advance notice to the affected employees for planning purposes.

Your supervisor or department administrators can answer questions about required coverage during other holidays.

Additional Holiday Information:

As always, if you wish to take additional leave or use your comp time around the holidays, you will need to have approval in advance from your supervisor. Supervisors are encouraged to be as flexible as possible in granting leave requests, especially during holiday periods.

  • The University of Virginia’s Health System administration will distribute holiday information pertaining to the Medical Center and Clinics.
  • The University of Virginia’s College at Wise administration will distribute information pertaining to the College at Wise.

If you have any questions concerning these holidays please call the HR Service Team at 434.982.0123 or send an email to AskHR@virginia.edu.

I wish you a very happy 2016 and 2017!