Holiday Schedule for 2013 and 2014

Posted: October 8, 2013

From: Susan Carkeek, Vice President and Chief Human Resources Officer
Date: October 9, 2013
Subject: 2013 & 2014 Holiday Schedule for the Academic Division

Updated Dec. 3, 2013 and Dec. 20, 2013

As the holidays approach, here’s a reminder of the remaining days off for 2013 and an announcement of the 2014 holiday schedule for U.Va.’s academic division. This information should be useful to you as you make plans to take time off, both this year and next.

Each year, we field a number of questions about the difference between the state’s holiday calendar and ours. I thought it would be helpful to clarify how holidays are scheduled at the University. The state and the University observe the same number of days off each year, but we take different holidays because of the student-centered nature of our business. This cuts down on the number of days that our administrative offices would have to stay open despite it being a “holiday.” For example, the state observed George Washington Day on Feb. 18, 2013, but classes were held on that day and the University must be open to provide required services. Instead, since there are no classes on the day before Thanksgiving in 2013, we have designated that day as a holiday and are able to allow the majority of our employees to be at home with their families.

Often, the Governor announces additional holidays later in the year. When he does, we treat those as comp time, because he usually awards days already listed as holidays on the University’s calendar.

2013 Remaining Holidays:

Wednesday, November 27, 2013 Day Before Thanksgiving (FULL DAY)
Thursday, November 28, 2013Thanksgiving
Friday, November 29, 2013Day after Thanksgiving
Tuesday, December 24, 2013 Christmas Eve
Wednesday, December 25, 2013Christmas Day
Thursday, December 26, 2013Day After Christmas
Tuesday, December 31, 2013New Year’s Eve

2013 Comp Time Already Awarded:
In addition to those holidays, there were three different awards of comp special leave credited to Classified Staff, University Staff, and Research Assistants in 2012, which extend into 2013: eight hours on Nov. 5, 2012; eight hours on Dec. 17, 2012; and four hours on Dec. 31, 2012, the start of the 2013 leave year. Eight hours of comp special leave were also awarded on Dec. 16, 2013. These must be used within 12 months of the date earned.

For twelve-month faculty, the additional hours of leave should be worked out with individual managers. Please refer to the Provost’s policy on leave for more information.

Hours for part-time qualifying employees are pro-rated.

2014 Official Holidays:

The following are the officially observed 2014 U.Va. Academic Division holidays:

Wednesday, January 1, 2014New Year’s Day
Monday, January 20, 2014Martin Luther King, Jr. Day
Friday, March 14, 2014Spring Break Day
Monday, May 26, 2014Memorial Day
Friday, July 4, 2014Independence Day
Monday, September 1, 2014Labor Day
Wednesday, November 26, 2014Day Before Thanksgiving (FULL DAY)
Thursday, November 27, 2014Thanksgiving
Friday, November 28, 2014Day After Thanksgiving
Wednesday, December 24, 2014Christmas Eve
Thursday, December 25, 2014Christmas Day
Friday, December 26, 2014Day After Christmas
Wednesday, December 31, 2014New Year’s Eve

The University will also award twelve hours of comp time for 2014 on Dec. 30, 2013, the start of the new leave year, in addition to the eight hours awarded in December 2013 that will extend into 2014. Policies on taking this comp time are the same as for 2013, above.

Special Note Regarding Essential Services:

Even with careful scheduling, on certain University holidays some departments need to be open and should arrange at least limited coverage to provide essential services. For example, most student-related University offices will need to be open on Labor Day because classes are held on that day, and it is expected that your supervisors will arrange for adequate coverage. It is important for all of us to understand how necessary our services are and to work with each other to arrange an equitable schedule from year to year.

When you are asked to work on a holiday, compensatory leave will be awarded. Supervisors should give adequate advance notice to the affected employees for planning purposes.

Your supervisor or department administrators can answer questions about required coverage during other holidays.

Additional Holiday Information:

As always, if you wish to take additional leave or use your comp time around the holidays, you will need to have approval in advance from your supervisor. Supervisors are encouraged to be as flexible as possible in granting leave requests, especially during holiday periods.

  • You can also see this schedule, and a comparison between our holidays and the state’s, at the University Holiday Schedule 2014.
  • The University of Virginia’s Health System administration will distribute holiday information pertaining to the Medical Center and Clinics.
  • The University of Virginia’s College at Wise administration will distribute information pertaining to the College at Wise.

If you have any questions concerning these holidays please call the HR Service Center at 982.0123 or send an email to AskHR@virginia.edu.

I wish you a very happy 2013 and 2014!