This page is an archived HR news item and may not reflect current university policies or procedures. Items with older posting dates may contain links to web pages that may be expired. References to individuals or groups may or may not be current or valid.

Holiday Schedule for 2010 and 2011

Posted: October 18, 2010

This memo was updated on Dec. 7, 2010

From: Susan Carkeek, Vice President and Chief Human Resources Officer
Date: October 18, 2010
Subject: 2010 & 2011 Holiday Schedule for the Academic Division

As the holidays approach, here’s a reminder of the remaining days off for 2010 and an announcement of the 2011 holiday schedule for U.Va.’s academic division. This information should be useful to you as you make plans to take time off, both this year and next.

Each year, we field a number of questions about the difference between the state’s holiday calendar and ours. I thought it would be helpful to clarify how holidays are scheduled at the University. The state and the University observe the same number of days off each year, but we take different holidays because of the student-centered nature of our business. This cuts down on the number of days that our administrative offices would have to stay open despite it being a “holiday.” For example, the state will observe George Washington Day on Feb. 21, 2011, but we have classes on that day and would have to ask many people to work in order to provide required services. Instead, since there are no classes on the day before Thanksgiving in 2011, we have designated that day as a holiday and are able to allow the majority of our employees to be at home with their families.

Often, the Governor announces additional holidays later in the year. When he does, we treat those as comp time, because he usually awards days already listed as holidays on the University’s calendar.

2010 Remaining Holidays:

Wednesday, November 24, 2010 Day Before Thanksgiving (FULL DAY)
Thursday, November 25, 2010Thanksgiving
Friday, November 26, 2010Day after Thanksgiving
Thursday, December 23, 2010 Christmas Eve (observed)
Friday, December 24, 2010Christmas Day (observed)
Monday, December 27, 2010Day After Christmas (observed)
Friday, December 31, 2010New Year’s Day (observed)

2010 Comp Time Already Awarded:
In addition to those holidays, twelve hours of comp special leave were credited to Classified Staff, University Staff, and Research Assistants on Dec. 21, 2009 (four planned, 8 additional awarded late in the year after an announcement from the Governor). These must be used within 12 months of the date earned.

For twelve-month faculty, the additional 12 hours of leave should be worked out with individual managers. Please refer to the Provost’s policy on leave for more information.

Hours for part-time qualifying employees were pro-rated.

2011 Official Holidays:

The following are the officially observed 2011 U.Va. Academic Division holidays:

Monday, January 17, 2011Martin Luther King, Jr. Day
Friday, March 11, 2011Spring Break Day
Monday, May 30, 2011Memorial Day
Monday, July 4, 2011Independence Day
Monday, September 5, 2011Labor Day
Wednesday, November 23, 2011Day Before Thanksgiving (FULL DAY)
Thursday, November 24, 2011Thanksgiving
Friday, November 25, 2011Day After Thanksgiving
Thursday, December 22, 2011Christmas Eve (observed)
Friday, December 23, 2011Christmas Day (observed)
Monday, December 26, 2011Day After Christmas (observed)
Friday, December 30, 2011New Year’s Eve (observed)

The University will also award four hours of comp time for 2011 on Dec. 20, 2010, the start of the new leave year. Policies on taking this comp time are the same as for 2010, above.

On Dec 6, 2010, Governor McDonnell granted Dec. 23, 2010 as a holiday for state employees. Since the University is already observing that day as a holiday, it will be awarded as 8 hours additional comp time, bringing the balance of comp time awarded on Dec. 20, 2010, to 12 hours total.

Special Note Regarding Essential Services:

Even with careful scheduling, on certain University holidays some departments need to be open and should arrange at least limited coverage to provide essential services. For example, most student-related University offices will need to be open on Labor Day because classes are held on that day, and it is expected that your supervisors will arrange for adequate coverage. It is important for all of us to understand how necessary our services are and to work with each other to arrange an equitable schedule from year to year.

When you are asked to work on a holiday, compensatory leave will be awarded. Supervisors should give adequate advance notice to the affected employees for planning purposes.

Your supervisor or department administrators can answer questions about required coverage during other holidays.

Additional Holiday Information:

As always, if you wish to take additional leave or use your comp time around the holidays, you will need to have approval in advance from your supervisor. Supervisors are encouraged to be as flexible as possible in granting leave requests, especially during holiday periods.

  • You can also see this schedule, and a comparison between our holidays and the state’s, at the University Holiday Schedule 2011.
  • The University of Virginia’s Health System administration will distribute holiday information pertaining to the Medical Center and Clinics.
  • The University of Virginia’s College at Wise administration will distribute information pertaining to the College at Wise.

If you have any questions concerning these holidays please call the HR Service Center at 982.0123 or send an email to AskHR@virginia.edu.

I wish you a very happy 2010 and 2011!

This page is an archived HR news item and may not reflect current university policies or procedures. Items with older posting dates may contain links to web pages that may be expired. References to individuals or groups may or may not be current or valid.