VSDP Short-Term Disability Leave

Virginia Sickness and Disability Program (VSDP) Short-Term Disability Leave provides paid leave for employees who are enrolled in the VSDP program and who have an illness, injury, or are on maternity leave.


Eligibility

  • Part- and full-time (20–40 hours per week) salaried Classified, University Staff, and Faculty enrolled in both Virginia Retirement System (VRS) and VSDP

Use

  • All new and re-hired employees in VRS have a one-year waiting period before they become eligible for VSDP short-term disability benefits

  • You are responsible for calling Reed Group toll-free at 1.877.928.7021 as soon as possible to submit your claim; a family member or friend can call on your behalf

  • You are not eligible to receive benefits more than 14 days before the date you contact Reed Group
  • You are also eligible for Long-Term Care

  • Short-Term Disability begins after a seven-calendar-day waiting period; you must use five work days of VSDP Sick Leave or University Leave [illness])


Requesting Leave

Depending on your role, you will have certain responsibilities regarding Short-Term Disability Leave:

Employees

  • Initiate a short-term disability (STD) claim with Reed Group
  • Inform supervisor that a claim has been initiated and of the length of expected absence
  • Complete Reed Group forms that will be sent to the home address after the claim is initiated
  • Follow up with your physician if Reed Group indicates medical information is still needed to approve your claim
  • Keep in contact with supervisor about your leave status; this includes notification when your return date may change as a result of filing a claim extension, etc.
  • Provide Reed Group and supervisor with doctor’s release to return to work

Supervisors/Departments

  • Send completed paper timesheet to the UVA Leave Division of the HR Service Team Office (AskHR@virginia.edu) if an employee has any short-term disability hours to report during a pay period
  • Do not submit an online timecard if employee is approved for short-term disability
  • Provide a recent job description if asked by HR
  • Maintain appropriate contact with employee regarding return to work
  • Approve or decline job modifications for light duty or part-time hours as a return to work plan (if requested)
  • Forward doctor’s notes to the HR Leave Division

UVA Human Resources

  • Update status of assignment in Human Resource Management System (HRMS) to Leave With Full Pay and update the secondary status once the claim is approved
  • Communicate approval dates of short-term disability with the department
  • Obtain paper timesheets from department
  • Forward doctor’s notes to Reed Group
  • Change status of assignment in HRMS back to Active once the claim is closed

Resources