Military Leave

Military Leave provides up to 120 hours (15 days) of paid leave for employees called to active duty or for military training.

Employees called to active military duty who will be in a Leave Without Pay status should provide their department with a military Leave and Earnings Statement (LES) as soon as possible

  • Pursuant to Executive Order 44 (2003), state employees called to active duty military service in the Armed Forces of the United States and on LWOP-military are eligible to receive Active Military Supplement pay if their gross military salary plus allowances is less than their University base salary (employee will receive payment of the difference)

  • The department should send the LES to the UHR Leave Center to determine if Active Military Supplemental pay is due


Eligibility

  • Part- and full-time (20–40 hours per week) salaried Classified and University Staff

  • Employees should contact a UHR Benefits if they are called to active duty or for military training exceeding 15 or more days; both are extended absences that will involve leave without pay


Requesting Leave

Depending on your role, you will have certain responsibilities regarding Military Leave:

Employees

  • Inform supervisor to request leave (as far in advance as possible and according to departmental procedures)
  • Provide supervisor with military orders

Supervisors/Departments

  • Approve the use of Military Leave
  • Provide copies of military orders to the department timekeeper for department’s record and to UHR Leave Center
  • Have employee, timekeeper, supervisor, or designated representative enter leave on an online timecard by selecting leave type: Military Active Duty
  • Indicate on the timecard in the comments section that “military orders were sent to UHR”
  • Make corrections by submitting a paper timesheet to the UHR Leave Division

UVA Human Resources

  • Provide information and counseling regarding Military Leave to employee and department
  • Verify and ensure the appropriateness of the military orders
  • Ensure that time and leave are entered appropriately
  • If employee is in a Leave Without Pay status, determine if Active Military Supplemental pay is due
  • Ensure that the employee receives the appropriate Active Military Supplemental pay