Procedures for Family, Medical, and Military Leave

Family and Medical Leave provides employees with up to

  • 12 weeks of unpaid family and medical leave for their own serious health condition or the serious health condition of an eligible family member

  • 26 weeks of unpaid leave to care for a covered military service member with a serious injury or illness if the employee is the spouse, child, parent, or next of kin of the service member


Eligibility

  • Part- and full-time (20–40 hours per week) salaried Classified and University Staff

  • Employees must have been employed at least 12 months in the past seven years and have worked 1,250 hours in the previous 12 months

  • Contact UVA Human Resources Leave Division for further information regarding the Family and Medical Leave Act (FMLA)


Requesting Leave

Depending on your role, you will have certain responsibilities regarding Family and Medical Leave:

Employees

  • Complete a Request for Family Medical Leave form
  • Have your health care provider complete a medical certification form
  • Inform supervisor of Family Medical Leave absence
  • Inform supervisor of any changes in plans that affect the leave request

Supervisors/Departments

  • Provide signature on Request for Family Medical Leave form
  • Complete a paper timesheet for the department’s timekeeper to enter leave hours (do not submit an online timecard if there are any Family Medical Leave hours in a pay period)
  • Have department’s timekeeper enter the entire pay period if any Family Medical Leave hours are reported
  • Make corrections by submitting a paper timesheet to the UVA Human Resources Leave Division

UVA Human Resources

  • Provide information and counseling regarding FMLA to employee and department
  • Notify employee, supervisor, and timekeeper of approval for Family Medical Leave
  • Communicate extensions of Family Medical Leave with departments
  • Verify and ensure the appropriateness of supporting documentation
  • Assist department’s timekeeper with entry of timecard
  • Ensure that time and leave are entered appropriately

Resources