Family and Medical Leave

Procedure: Family and Medical Leave – FMLA

Purpose: To provide employees with up to 12 weeks of unpaid family and medical leave for their own serious health condition or the serious health condition of an eligible family member. Family and Medical Leave provides up to 26 weeks of unpaid leave to care for a covered military service member with a serious injury or illness if the employee is the spouse, son, daughter, parent or next of kin of the service member.

Eligibility: Full and part-time (20 – 40 hours per week) salaried Classified, University Staff, and Research Assistants*

*Employees must have been employed at least 12 months in the past seven years and have worked 1250 hours in the previous 12 months to qualify for FMLA.

Important: Employees should contact UHR Benefits Division for further information regarding Family and Medical Leave.

Requesting Leave:

Employee’s responsibility:

  • Complete a Request for Family Medical Leave form
  • Have your health care provider complete a medical certification form
  • Inform supervisor of FMLA absence
  • Inform supervisor of any change in plans that affect the leave request

Supervisor’s/Department’s responsibility:

  • Provide signature on Request for Family Medical Leave form
  • Complete a paper timesheet for the department’s timekeeper to enter leave hours (do not submit an on-line timecard if there is any FMLA hours in a pay period)
  • Have department’s timekeeper enter the entire pay period if any FMLA hours are reported
  • Make corrections by submitting a paper timesheet to the UHR Leave Center

UHR’s responsibility:

  • Provide information and counseling regarding Family and Medical Leave to employee and department
  • Notify employee, supervisor, and timekeeper of approval for FMLA
  • Communicate any extensions of FMLA with departments
  • Assist department’s timekeeper with entry of timecard
  • Verify and ensure the appropriateness of supporting documentation
  • Ensure that time and leave are entered appropriately