Already a UVA Temp
Temporary Staff Employment
Temp/Wage employment is considered “at-will” employment. This means a temp/wage position is temporary in nature and can end at any time. Temp/Wage employees can work a maximum of 1500 hours per fiscal year, with the exception of health care professionals. While the fiscal year begins each July 1 and ends June 30 of the following year, the biweekly pay cycle determines the first and last day of work each year. For example, the first day a temp can work in the 2010-2011 fiscal year is June 21, the first day of the biweekly pay period that contains July 1.
A UVA Temps team member will provide you with an over view of your temporary duties and orient you to the various University, State and Federal policies. Your on-site supervisor will orient you to your job duties, the department, designate break and lunch times, verify your work hours by signing your time sheet, and authorize any absences or tardiness.
Go over your supervisor’s work performance expectations so that you know what is expected of you. Please remember that individual performance as a temporary employee will be taken into consideration when an individual is being considered for future temporary or regular employment opportunities.
Generally temporary employees are expected to wear business casual attire; thereafter dress should conform to departmental standards. However, this will be covered during your temp orientation.
It is important for you to be prompt and adhere to your assigned work schedule. If you are not able to report to work on time or if you will be late, please contact your supervisor as soon as possible to make them aware.
Reporting Work Hours and Getting Paid
Be sure to learn your unit’s time reporting procedures and promptly complete time keeping records.
University of Virginia Temporary employees are paid on a bi-weekly basis. You will receive a paycheck every two weeks (every other Friday). Each bi-weekly pay period will begin on Monday and end at midnight on Sunday, two weeks later. Payday will be that Friday following the end of the pay period. The pay-period calendar is available online.
Effective September 14, 2009, all UVA Temp workers will use Self-Service Time & Leave (SSTL) to record their time and leave through Employee Self-Service. (*Some departments will continue to use time capture systems, such as Facilities’ Web Daily time system).
Self-Service Time and Leave is the University’s new on-line time and leave tracking system. It will replace paper timesheets beginning Sept. 14, 2009. The majority of UVa staff will stop using paper time sheets and convert to this system, which will be accessed through the Integrated System’s Employee Self-Service function.
How Will I Learn How to Use SSTL?:
View the on-line employee demo.
Direct paycheck deposit into your bank account provides fast and convenient payment. Electronic direct deposit of employee paychecks is mandatory for all University staff employees. Electronic direct deposit is available at most financial institutions throughout the United States and assures that employees’ paychecks are in their checking or savings accounts on payday even if they are sick or on vacation. At least one local bank offers a method so that employees who do not have bank accounts can take advantage of direct deposit. The bank(s) accept direct deposit for employees who can withdraw their pay through a limited number of transactions per pay period.
Wage Employment Policy
All temporary/wage employees are limited to working a maximum 1,500 hours in less than 365 consecutive days. The employee will not be permitted to work in an hourly wage capacity at the University of Virginia again until the expiration of the full 365-consecutive-day period. The 365-consecutive-day period begins at the start of each fiscal year, July 1, and runs through June 30 of the following year. Click Here for more information.
Temporary and wage employees are “at-will” and do not serve a probationary period. “At-will” means that employment can be terminated with or without cause by the employee or the employer. Wage employees do not receive healthcare, retirement or leave benefits and are not covered by the provision of the Virginia Personnel Act. However, wage employees are eligible to participate in the tax deferred savings plans. All hours worked including overtime hours and the holding of more than one wage job count towards the 1,500 hour maximum.
Temporary employees are considered hourly wage and eligible for the tax deferred savings program (TDSP). The TDSP is optional retirement savings program that allow employees to tax-defer income and invest for the future. The plans are available through TIAA/CREF and Fidelity Investments, and are open to all employees who can contribute the monthly minimum of $20.
When Your Assignment Ends