Faculty and Employee Assistance Program
The University also offers employees confidential counseling and referral services for emotional and financial problems. Please call the Faculty and Employee Assistance Program at 243.2643 to speak with a counselor or visit their website at http://www.healthsystem.virginia.edu/internet/feap/.
Intramural-Recreational Sports Facilities
Full-time and part-time salaried employees may purchase an annual recreation pass which entitles the employee to use the University’s swimming pools, handball, tennis, squash, and racquetball courts, weight rooms, indoor track, boxing rooms, saunas, and several other athletic facilities. The University will subsidize a portion of the annual cost for full-time employees. Employees may purchase a pass at the Intramural and Recreational Sports Office in the Aquatic and Fitness Center. For more information call 924.3791 or visit their website at http://www.virginia.edu/ims/.
The MEDEX Plus Program emergency travel assistance program is available at no cost to UVa employees, post doctoral fellows, and retired faculty who will be leaving the United States for UVa business related travel. A program description is available in this brochure.
MEDEX 360ºm Global Medical Monitor offers travelers a robust source of information regarding health conditions and medical care in 236 countries and territories. For example, travelers can visit the site to get an overview of the medical situation for a location, identify nearby medical facilities in case of an emergency, and determine what shots and immunizations they need before they go.
UVa employees, post doctoral fellows, and retired faculty may enroll in this program by completing the MEDEX enrollment form.
The completed MEDEX enrollment form should be sent back to the Office of University Benefits by fax 434.924.4486 or to the address on the form: UVa Human Resources, Benefits Office 914 Emmet Street, P.O. Box 400127 Charlottesville, VA 22904. For additional information about the MEDEX program, The MEDEX 360ºm , or to enroll family members on a private policy, you can call MEDEX at 1.800.732.5309. The MEDEX website is http://www.medexassist.com.
Occupational Health Services
The University of Virginia’s Occupational Health Services functions to prevent illness and injury among employees, promote good health practices, treat a limited number of illnesses and injuries occurring on the job and refer employees to a source of continuing health care. Please call Occupational Health Services at 924.2013 or visit http://www.healthsystem.virginia.edu/internet/occupational-health/ for more details.
Salaried employees who use payroll deduction to purchase parking permits from University Parking and Transportation services may do so on a pre-tax basis. The program is similar to the pre-tax deduction for health care premiums in that taxable pay is reduced and participants benefit by an increase in take-home or net pay.
Employees who participate in the pre-tax parking benefit will reduce the amount of pay subject to federal income, state income and FICA tax withholdings annually. An employee's gross pay will not change but his or her net pay will increase due to the lesser amount of pay subject to tax withholding.
All eligible employees are automatically enrolled in the plan.
Savings Bonds and Treasury Securities
Any salaried Medical Center employee, full-time or part-time, may establish a payroll deduction to purchase U.S. Treasury Securities, including Savings Bonds, through TreasuryDirect. More information can be found at TreasuryDirect
All employees of the University must pay Social Security taxes, except regularly enrolled students and exchange visitors with an F-1 or J-1 Visa. The employee’s share of the cost of Social Security is withheld from each paycheck until the employee’s gross salary reaches the Social Security earnings base. The University matches the contribution to the program.
Work-Related Travel Benefits
University Human Resources offers a work-related travel benefit for benefit-eligible U.Va. employees. This benefit is limited to benefit-eligible academic (agency 207) employees. It does not include Medical Center employees (which includes GME trainees), wage (non-benefit) employees, or the vast majority of Semester at Sea faculty. If you are unsure whether you qualify, please cal the HR Service Center at 434.982.0123.
Through its partnership with UVA-WorkMed, the University covers medications and immunizations required for work-related travel abroad. Coverage also includes a professional evaluation to help determine which medications and immunizations are needed for the travel.
To obtain payment through University Human Resources, eligible employees must complete the following steps:
Complete the Request for Services Form.
Obtain department approval (by obtaining signature on Request for Services Form).
Fax completed form to Ashley Martin, UVa Benefits Office at 434.924.4486, prior to scheduling your Traveler’s Clinic appointment. UVa HR cannot fund the clinic charges if you fail to provide a completed authorization form prior to your appointment.
Schedule an appointment with UVa Traveler’s Clinic at 434.982.1700.
Present the completed form to Traveler’s Clinic at the time of the appointment and to the UVa Pharmacy to pick up required prescriptions.
To qualify for payment, employees must go to the UVa Traveler’s Clinic and UVa Pharmacy for appointments and/or prescriptions.
Billing questions should be directed to Jon Schuch at UVA-WorkMed at 434.982.3845.
For all other questions regarding this benefit, please call the HR Service Center at 434.982.0123.
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